How To Form Your Wedding Guest List

Guest list is a huge factor in how much a wedding will cost. And it's a daunting task to tackle! There are many ways to handle it, but here's what I recommend:

• Start with a target number in mind. Unscientifically, I'd say an "average wedding" has anywhere from 115-150 guests. If you have a large budget and would like to include more people, you certainly can! If you prefer a more intimate celebration and/or are trying to stick to a more moderate budget (less than $30,000), keep your target number on the smaller side.

  
  

• Divide your target number in half. Now you and your partner can each take that number and make your list of family & friends that you would like to be in attendance.

  
  

• If your half of the list is longer than your allotted portion, choose one of the following options:

  • Put some people on a "B list" that can be utilized later if budget/space allows.

  • Identify any groups of people (such as coworkers or second cousins) that you could cut from the list. Using this method draws a clean line and prevents you from having to make decisions on individuals.

    
    

• If your half of the list is under the target number, you can consider the following options:

  • Provide single guests with the option to bring a plus one. This is always appreciated, especially if travel to the wedding will be required.

  • If your partner is struggling to keep their list under the target number, reallocate some of your half to them. There are many factors at play in every couple's scenario, such as family size.

  • Leave it and enjoy the financial savings!

A bonus note: if any family members, such as your parents, are contributing a significant sum to your wedding budget, it is considerate (and sometimes necessary) to allow them to have a say in the guest list. Offering each contributing family member their own guest allocation (such as 10 friends for each parent) is generally well received.

Once you have your guest list, capture all names and addresses on an Excel file or Google Sheet (I prefer the latter because both partners can have access!). From there, you can easily create tabs for other events, such as your engagement party or shower, by copying and pasting the applicable guests and addresses. You'll also be able to use this list for thank you notes down the road.

In this digital age, many of us don't have traditional address books, and I find that a guest list Google Sheet will serve you well over the years! If you keep it updated, you'll have your closest family members' and friends' addresses at your fingertips for birthday gifts, holiday cards, and more.

-Kelly